Imaging Protocol Manager

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Imaging Protocol Manager is a cloud-based, multimodality, protocol–management solution that provides access, insight, and governance for imaging device protocols, helping providers effortlessly deliver the right exam for each patient, every time. You can’t be everywhere at once, but now your protocols can.


Reducing variation, meeting regulatory requirements, and improving consistency of imaging services is a key objective for many healthcare institutions. Standardizing device protocols offers one of the best ways to achieve these goals, but until now there hasn’t been a simple way to manage that process.

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Protocol challenges

  • Environment
    Without cloud computing services and technology, protocol teams needed to manually update each device using a USB drive, resulting in inconsistency, patient risks, and costly inefficiencies.

  • Regulations
    Complying with the wide range of industry, state, and federal accreditations can be highly burdensome without a convenient tool for establishing consistency and traceability across the enterprise.

  • Economics
    With budgets always under strain, managing and updating protocols can become a significant financial stress. In fact, the average cost for optimizing 30 CT protocols is $42,000.1

  • Patient outcomes
    Using out-of-date protocols can result in repeat visits, delays in care, and a suboptimal patient experience.

THE IMAGING PROTOCOL MANAGER SOLUTION HELPS

Overcome challenges. Improve outcomes.

  • Manage compliance

    Through cloud computing, the right protocols are automatically downloaded and monitored on every imaging device every day, providing greater transparency and accelerating the accreditation process, and helping you manage compliance with regulators and payer reimbursement requirements.

    • American College of Radiology mandates annual protocol reviews as part of CT accreditation2
    • American Association of Physicists in Medicine Task Group 225 established guidelines for CT Protocol Management and Review3
    • The Joint Commission accreditation requires an annual protocol review process to keep CT protocols current (82% of U.S. hospitals)4
  • Operational efficiency

    Standardizing workflow and process management across multiple facilities and locations reduces training time, repeat exams, and additional time spent manually managing protocols.

    Optimizing protocols across an entire healthcare system’s fleet of devices now takes only hours, compared to weeks under the previous way of updating devices. Having all of your devices using the same protocols can help ease financial strain by reducing a major source of hidden costs and inefficiencies.

  • Culture change

    An effective protocol-management process can help transform the culture of an organization, boosting morale and allowing staff to focus on patient safety and care.

    More consistent, higher-quality services can help improve patient outcomes, giving staff greater confidence and satisfaction as they see more patients go home healthy.

HOW IT WORKS

Setting up and using Imaging Protocol Manager is simple.

  • 1. Pull
    Import protocols to cloud library from CT and MR allow basic edit.

    2. Publish
    View protocols and publish them as “Standard Protocol” for the fleet of same devices.

    3. Push
    Distribute protocols to scanners throughout the facilities within the organization.

    4. Clinical instruction
    Verify positioning guidelines, contrast delivery, and technologist instructions.

    5. Deviation tracking
    Track and monitor protocol deviation between device and standard protocols on the cloud.

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1. J Siegelman, “Design, Implementation, Benefits and Costs of a CT Radiation Dose Optimization Committee, in a Medium Sized Community Hospital System”, Published JACR 2013

2. ACR: https://www.acr.org/Education/Education-Catalog/Products/8336734

3. AAPM Medical Physics Practice Guideline 1.a: CT Protocol Management and Review Practice Guideline, Journal of Applied Clinical Medical Physics, 14(5), 2013

4. https://www.jointcommission.org/assets/1/6/Accreditation_and_Certification_10_09.pdf